Articles by Brianna Harrison

Tips for hiring other companies to help with your event
Tips for hiring other companies to help with your event

Tips for hiring other companies to help with your event

Hiring somebody to help you with your next upcoming event can be a big investment but makes up for it in how much of your sanity you would be saving. You might start the planning excited for what colors you’re going to do, and how you will decorate, but there are a million other, less fun details you need to have figured out too.

With the right team by your side, no challenge is too hard to handle. When it comes to those aspects of the party that seem like “chores,” we suggest you hire a pro to deal with it, but hiring the wrong companies can lead to a bad party. Luckily we have provided some tips so that you can know how to hire the best companies to make sure your event goes smoothly.

Consider your budget.

Have you ever heard the old saying, “you get what you pay for”? Well, that’s still true when it comes to who you hire for your events. There’s a reason the best event planner in your town is so expensive, or why your favorite restaurant’s catering is so pricey.

Sometimes, you even have to pick and choose whether it’s worth it to hire an event planner if there’s not enough room in the budget to hire your favorite caterer. In situations like this, it is better to splurge on the food and allocate the money to a different detail in the party, rather than choose a party planner that wouldn’t do as well as the most expensive one.

Read the reviews.

This should be something you do any time you invest money into something- read the reviews! These can tell you how well a company handles big changes so that you know how flexible they are in case there is anything you want to change. They can also tell you how well that company will communicate.

Talk to your friends.

Maybe you really loved the flower arrangements are your cousin’s wedding last summer, or the sugar cookies at your coworkers baby shower. Talk to your friend’s about who they hired for their events! This is the best scenario because you already have experience with that companies work, so you already know that you like it. Better yet, someone you know hired them so you can feel comfortable talking to them about their interaction with the company and how well they did, and whether they would ever hire them again.

Be clear about what you want.

Make sure you are conveying the message that you want to your candidates. Whether it’s on the phone or something you posted online, make sure that you are absolutely certain that whoever you hire will be able to carry out the task at hand exactly how you want it. Give a description that has clear objectives, requirements, and responsibilities, but also be specific, and straight-to-the-point because if you aren’t clear about what you want, you will end up with a whole lot of results that you definitely didn’t want and people can only do what they are told.

Visit the establishment.

If you are hiring a caterer, go to the restaurant. If you are hiring someone for flower arrangements, visit the flower shop. Visit the event location as well. This is the best way to see how well of a job they do. You won’t have the same opportunity with the event planner, or the cleaning company you may hire so take advantage of the opportunity when you have it. This is also the best way to gauge the professionalism of the staff and the environment.

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Why the Venue for Your Event Matters

Why the Venue for Your Event Matters

For our first post, we wanted to share with our readers why the venue for your event matters so much. Learn more about it below:

Introduction:

One of the most crucial parts of planning an event is choosing the venue. Usually, budgeting for the event revolves around where the venue is. This is because, your venue is crucial to the attendance. Some people look at where the event is and decide if they’re going to, this is due to proximity. If you hosted a conference or a meeting in a mountain that doesn’t have any means of getting up to it easier than a trek, you can expect that your attendance would dwindle.

Factors Affecting Venue Choices:

  • Budgets
  • Location
  • Accessibility
  • Parking
  • Capacity and Minimum Requirements
  • Amenities and Services offered
  • Ambiance
  • Insurance
  • Acoustics
  • Cost and Flexibility on event date

When considering the factors, it seems a lot. But all these factors play on the success of your event. If you book a venue with no parking and a far location, then few people might attend because it isn’t convenient for them. On the other hand, if you book a venue that doesn’t have good service, amenities, and acoustics, then your attendees would not be able to appreciate your event.

Taking the time to consider these factors is just as crucial as booking a venue. So look into the accessibility, capacity, offered services, acoustics, and its flexibility to adjust before booking the venue so that you can ensure that you event would go on smoothly.

Booking Your Venue:

Once you have found the perfect venue that fits your budget and has all the factors checked out, it’s time to book the venue. It’s important to book the venue some time before the event so that should something happen to either the venue or the event, you can easily make adjustments. Contact the management of the venue at most a month before the event to ensure that everything goes on smoothly.

Key Takeaways:

Planning an event is stressful, even more so if you haven’t booked a venue. Before anything you should have the venue booked so that you can look forward to managing the other tasks. The venue is important for attendance which is why the venue for your event matters.

Taking the time to look for a venue that fits the factors listed will help you rest easy knowing that your event can go on smoothly, and your attendance will be not be affected by the venue or its accessibility.

References:

https://whova.com/blog/things-consider-when-choosing-event-venue/

http://blog.sundialgroup.com/venue-importance-event-success

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